Privacy statement

Yoin Exploitatie B.V. develops and operates quality and/or recognition schemes for the event and hospitality industry, including YOIN Excellent Meeting Places and Erkend Congresbureau.

Yoin Exploitatie B.V. is located at Bisonspoor 3002 - B509, 3605 LT, Maarssen

This privacy statement applies to the processing of personal data by Yoin Exploitatie B.V. for the activities of YOIN Excellent Meeting Places and Recognized Congress Bureau. We highly value ensuring your right to privacy. Therefore, your personal data is processed by Yoin Exploitatie B.V. in accordance with the General Data Protection Regulation (GDPR) and the Telecommunications Act. This means that we:

  • Process your personal data in accordance with the purpose for which it was provided; these purposes and types of personal data are described in this privacy statement;
  • Limit the processing of your personal data to only the data that is minimally required for the purposes for which it is processed;
  • Ask for your explicit consent if we need it for processing your personal data;
  • Have taken appropriate technical and organizational measures to ensure the security of your personal data;
  • Do not share personal data with other parties, unless necessary for the purposes for which they were provided;
  • Are aware of your rights regarding your personal data, inform you of these rights, and respect them.

The following topics are covered in this statement:

  1. What personal data do we process from you and for what purpose?
  2. What do we do with your data?
  3. What options do I have to oppose the processing of data?
  4. Cookies
  5. Click behavior
  6. YOIN websites and other websites
  7. Retention period
  8. Personal data and system security
  9. Changes to the privacy policy
  10. Questions
  11. Contact information

1. What personal data do we process from you and for what purpose?

Processing of personal data of customers and/or suppliers
Personal data of customers and/or suppliers are processed by Yoin Exploitatie B.V. for the following purposes:

  • Administrative purposes;
  • Communication about the assignment and/or invitations;
  • The audit for certification purposes;
  • Fulfilling or issuing an assignment.

The legal basis for these personal data is:

  • The agreed assignment.

For the above purposes, Yoin Exploitatie B.V. may request the following personal data from you:

  • Name, initials, and title;
  • Salutation/gender;
  • Title;
  • Position;
  • Organization;
  • Address, postal code, city, province, country;
  • Email address;
  • Social media accounts of the organization;
  • Phone number;
  • Website;
  • Bank details, including account number;
  • Chamber of Commerce and VAT number.

Processing of personal data of prospects and/or interested parties
Personal data of prospects and/or interested parties are processed by Yoin Exploitatie B.V. for the following purposes:

  • Providing information in the form of newsletters and/or targeted contacts.

The legal basis for these personal data is:

  • Oral consent, business card submission, and/or via a connection on LinkedIn, Facebook, Instagram, or Twitter.

For the above purposes, Yoin Exploitatie B.V. may request the following personal data from you:

  • Name, initials, and title;
  • Salutation/gender;
  • Title;
  • Position;
  • Organization;
  • Address, postal code, city, province, country;
  • Email address;
  • Social media accounts;
  • Phone number;
  • Website.

Processing of personal data of newsletter subscribers
Personal data of newsletter subscribers are processed by Yoin Exploitatie B.V. for the following purposes:

  • Informing the person through news publications.

The legal basis for these personal data is:

  • Subscription to the newsletter.

For the above purposes, Yoin Exploitatie B.V. may request the following personal data from you:

  • Name, initials, and title;
  • Salutation/gender;
  • Position;
  • Organization;
  • Email address;
  • Social media accounts;
  • Website.

To send you the most relevant newsletter possible, we may access your online browsing, reading, and purchasing behavior on our website(s) and other online publications to tailor the newsletter content accordingly.

With every newsletter or offer, you have the option to use an "Opt-out" feature. This means that after using this feature, you will no longer receive offers from YOIN or Recognized Congress Bureau.

2. What do we do with your data?

We use the personal data provided only for the purposes described above.

Sharing with third parties
Your data may also be shared with a third party if necessary to fulfill the above-described purposes.

For example, we use third parties for:

  • Maintaining the online environment;
  • Managing (financial) administration;
  • Sending newsletters and invitations;
  • Conducting audits.

We never pass on personal data to other parties with whom we have not signed a processing agreement. With these parties (processors), we naturally make the necessary arrangements to ensure the security of your personal data.

In addition, we will not share the personal data you provide with other parties unless it is legally required or permitted. An example of this is when the police request personal data as part of an investigation. In such a case, we are obligated to cooperate and provide this data. We may also share personal data with third parties if you provide written consent.

Within the EU
We do not share personal data with parties located outside the EU.

Minors
We only process personal data of minors (persons under 16 years of age) if written consent is provided by a parent, guardian, or legal representative.

3. What options do I have to oppose the processing of data?

You may, at reasonable intervals, request access to all personal data that Yoin Exploitatie B.V. holds about you. You can request to correct, supplement, modify, block, transfer, or delete these personal data. You can contact the administration in writing or via email at info@yoinexcellentmeetingplaces.com. Yoin Exploitatie B.V. will respond to your request within 4 weeks. If your data is being used for direct marketing purposes, you may object, after which your personal data will no longer be used for this purpose. If you have subscribed to the newsletter, you can unsubscribe at any time via the unsubscribe link at the bottom of each newsletter.

4. Cookies

Yoin Exploitatie B.V. uses cookies to collect information about its customers for targeted communication purposes, including providing service information about its services and targeted marketing activities for YOIN Excellent Meeting Places and Recognized Congress Bureau, and potentially selected third parties. You are always entitled to refuse cookies. However, if you do refuse cookies, some services may not be available to you, or the website may not function optimally.

5. Click Behavior

General visitor data is tracked on the websites of YOIN Excellent Meeting Places and Recognized Congress Bureau without identifying the visitors. The purpose of this is to optimize the layout of the website. This data may also be used to place more targeted information on the website for visitors.

6. Yoin Exploitatie B.V. and Other Websites

On the websites of YOIN Excellent Meeting Places and Recognized Congress Bureau, you will find several hyperlinks to other websites. YOIN Exploitatie B.V. is not responsible for the handling of your data by these third-party websites.

7. Retention Period

Once the personal data is no longer required for the purpose of processing, it will be deleted unless we are legally required to retain your data for a longer period. In that case, your data will be stored for the duration of the statutory retention period.

8. Personal Data and System Security

Yoin Exploitatie B.V. has taken appropriate technical and organizational measures to secure the personal data of users against loss or unlawful processing. For example, we have taken the following measures:

  • All persons who, on behalf of Yoin Exploitatie B.V., have access to your data are obliged to maintain confidentiality;
  • We have a username and password policy on all our systems;
  • We regularly test and evaluate our measures;
  • Our staff has been informed about the importance of protecting personal data.

9. Changes to the Privacy Policy

This text and the resulting principles can be amended at any time by Yoin Exploitatie B.V. Any changes will be announced on this website. For this reason, we recommend that you regularly consult this webpage. The current privacy policy was updated on January 28, 2021.

10. Do You Have Any Further Questions?

If you have further questions about the collection and use of your personal data or wish to file a complaint, you can contact our administration via info@yoinexcellentmeetingplaces.com. You also have the option to file a complaint with the supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

11. Contact Information

Yoin Exploitatie B.V.
Attention: YOIN Excellent Meeting Places and/or Erkend Congresbureau
Bisonspoor 3002 - B509
3605 LT Maarssen